CREW

Shapes the creative vision and works with actors, designers, and crew to ensure everyone is—more or less—telling the same story.

Interfaces with both actors and the production team.

Makes final artistic decisions while genuinely welcoming ideas, suggestions, and the occasional bold reinterpretation.

Guides blocking, pacing, tone, and overall vibes, keeping rehearsals moving with equal parts clarity and good humor.

Serves as one of the production’s key guiding leaders — the person making sure the whole operation stays on track.

Manages logistics: schedules, budgets, venue coordination, and everything else that causes email fatigue.

Oversees purchasing (supplies, props, emotional support snacks).

Ensures the show actually happens and doesn’t implode.

Owns calendar invites for rehearsals.

On-book during rehearsals, takes blocking notes, keeps everyone on schedule.

Calls cues during tech and performances (“Lights… GO”).

Manages backstage, actors, props, and general sanity.

Coordinates all backstage departments (costumes, props, scenic, tech).

Manages timelines, deadlines, and inter-department communication.

Keeps creative team on track so the producer doesn’t cry.

DESIGNER: Creates or sources sound effects, ambiance, audio cues, and pre/post/intermission music; collaborates with director.

DESIGNER: Works with SM on cue sheet.

TECH: Programs + operates sound board.

Sound Designer and Tech can but does not have to be the same person.

DESIGNER: Designs and creates set pieces: walls, platforms, doors, furniture, and any projections.

DESIGNER: Plans build days and oversees construction and painting.

DESIGNER: Works closely with director, Production Manager, and SM.

SCENE CONSTRUCTION CREW can comprise of several people working with the Scene Designer. 

Execute scene changes, set moves, prop placements, and quick resets.

Help keep backstage calm, organized, and not on fire.

Support ASM during the run.

Runs musical rehearsals and ensures people sing the same song… ideally in the same key.

Interprets sheet music, sets harmonies, teaches parts.

Guides vocal health and technique.

Designs and teaches movement for musical numbers or stylized sequences.

Ensures actors look coordinated and feel confident doing so.

Collaborates closely with director & musical director.

Promotes the show through posters, internal comms, social media, and other clever strategies that help fill seats.

Coordinates messaging with the Producer/Director and manages timelines for promotions and ticket announcements.

Creates or sources show collateral — programs, flyers, digital graphics, on-brand posters and signage.

Brainstorms creative outreach ideas (QR codes, teasers, themed displays, etc.).

Graphic design skills are a plus, but not required if you have Canva and determination.

May recruit or work with a small marketing team (design help, social media support, photographers).

Works closely with the Director as a creative second brain, sounding board, and note-giver.

Helps track blocking, flag continuity issues, run scenes, and keep rehearsals moving when the Director is juggling 47 things.

Offers creative input — though ultimate decisions rest with the Director. 

An opportunity to learn the ropes as a Director. If no prior directing experience, can primary Direct after 2 AD stints.

Supports the Producer with scheduling, communication, budgets, purchasing, and general organizational wizardry.

Manages tasks that require follow-through when the Producer is handling bigger-picture logistics.

Opportunity to learn the ropes as Producer. If no producing experience, can primary produce after 2 AP stints.

Works alongside the Stage Manager as their right hand.

Oversees backstage operations during rehearsal and performance: props, costumes, stagehands, transitions.

Helps track blocking, line notes, continuity, and preshow checklists.

During performances, leads backstage traffic while the SM runs the booth.

Designs + programs lighting (if space allows); collaborates with director.

Runs the light board during performances.

Creates atmosphere, mood, and shadows that enhance the production. 

Works with SM to build cue sheet.

Designs, sources, organizes, fits, and maintains costumes.

Handles sewing, alterations, laundering, and last-minute “my button fell off” emergencies.

Collaborates with director and actors to ensure everyone looks in line with the overall artistic vision, not accidental.

Sources, builds, organizes, tracks, and stores all handheld objects.

Creates everything from daggers to love letters to questionable potions.

Maintains prop table order (the holy grail).

Connects with director, SM, and scenic designer on needs.

Ensures actor comfort and consent for any physical closeness: hugs, kisses, intimacy, etc.

Facilitates choreography of contact safely and non-awkwardly.

Acts as a neutral party.

Choreographs and teaches any staged combat: slaps, falls, sword fights, etc.

Ensures all physical sequences are repeatable, safe, and look good enough that the audience doesn’t panic (or laugh unintentionally).

Works with Director to integrate fight moments smoothly into the story.

Checks in regularly with actors to maintain safety, spacing, and comfort.

Oversees audience entry, ticketing, seating, and lobby operations.

Handles preshow announcements, safety info, and any unexpected audience shenanigans.

Ensures patrons feel welcomed, guided, and not lost in a hallway.

Interfaces with security to handle Microsoft security requirements during performances.

Greet audience members, check tickets, hand out programs, and guide patrons to seats.

Serve as the friendly public-facing side of the production.

Assist House Manager with lobby flow and preshow tasks.